5 Ways to Transform Your Wedding Ballroom

Wedding ballroom staging

We’ve seen some magnificent designs in our wedding ballroom, with the best NJ wedding planners working their style magic to turn our spacious ballroom into spectacular wedding and party settings. From custom dance floor designs to party ‘zones’ and stages, our ballroom space has been transformed into eye-catching, crowd-pleasing scenes.

We spoke to Robynne Adoff, event planner and decorator at Party Extravaganza , for her top tips on transforming your ballroom, and we share with you some images from an event Robynne planned here at the Westminster:

“To transform your wedding ballroom, keep these 5 Stages of Importance in mind:” says Robynne.

  1. Lighting.

“Lighting effects create a lot of visual interest in a ballroom, and can warm or brighten your space,” says Robynne. Specialty lighting can rev up your wedding’s or party’s color scheme, and even make your décor elements look more elaborate and impressive.

Some lighting effects Robynne suggests include:

Pinspotting your table centerpieces (which makes them stand out in the room, and if you’ve used any crystal elements in your centerpieces, they’ll sparkle in that spotlight, adding richness and elegance to your tabletops. The same goes for glass elements like your centerpiece vases and even just the glasses on the tables.

Color-washing the perimeter of the ballroom, using light to create beautiful uplighting effects against the walls or training colored lights in other ways to add a colorful glow along all the walls of your space.

“Use blocks of color. Instead of intermingling a few colors in one lighting design, do different solid colors in different areas for an edgier look,” says Robynne.

“Lights that pulsate along with the music,” is another suggestion of Robynne’s, the effect creating a clublike feel in the room.

2. Staging of a Room

“Add a little more interest to your ballroom with stages, such as creating a stage on which your entertainers will stage, to define their performance space, and then create stages or platforms in varying heights that people can dance on.” We love this light-up stage Robynne created for an event held here at the Westminster.

Wedding ballroom staging

Wedding ballroom staging

3. Gathering Areas

“Create special areas where guests can gather and spend time together. Guests who are not seated at the same tables for the dinner love hanging out in your gathering areas.” Robynne suggests creating an interesting design with high- and low-set tables gathered together, which gives guests a choice of which kinds of seating heights are more comfortable for them, and the mix of high- and low-set tables adds extra style to your gathering areas.

4. Balance of a Room

“Create a great floorplan that has a nice sense of balance in how your spaces are arranged in your ballroom.” Robynne notes that with a ballroom such as at The Westminster, where the dance floor can be taken apart and customized into different shapes, you have more freedom to style the balance of your room, placing guest tables on either side, arranging where you’d like food stations, bars, dessert tables, and display tables set up around the room to provide a stylish sense of balance in the room. Keep balance in mind for your gathering areas in one sector, perhaps a ‘kids’ lounge’ in another area, a photo booth in another…all working together to balance out your space and provide enough room for guest traffic and just to work optimally each sector of a big ballroom such as ours.

5. Texture of a Room

This last Stage of Importance surprises many wedding couples, who often don’t think of their table linens serving any purpose other than adding color to their ballroom. But Robynne says that the textures of tablecloths, runners, and napkins, mixed with the textures of tabletop flowers and other décor, adds a great depth and dimension to a wedding ballroom. “I include table settings and glassware in this category, since these elements work together to paint a scene on each table, which then leads to each table working together to fill that ballroom with lots of visual interest and touchable quality.”

Wedding staging

Robynne says, “These are the main ways to transform a wedding ballroom and pull the room together without spending a lot of money. The money you spend works well in the room, so this is a way to make sure that your design budget is going to show in your wedding or party space.”

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